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Todoist alternative with built-in GTD: one list for personal, work, and family
For GTD built in instead of assembled from filters and labels, Done Bear is the Todoist alternative. It keeps personal, work, and family in one list on web, Windows, Mac, Linux, and iPhone, opens offline on iPhone and the web, and imports from Todoist. Free up to 250 tasks. Stay on Todoist for Android, integrations, and quick add.
Done Bear vs Todoist
GTD workflow
- Done Bear
- Built-in 5-view GTD system
- Todoist
- Filters you build; 3 on the free plan
Offline architecture
- Done Bear
- Local-first, instant loads
- Todoist
- Offline mode, syncs on reconnect
Platforms
- Done Bear
- Web, macOS, Windows, Linux, iOS
- Todoist
- Web, desktop, iOS, Android, watches
Collaboration
- Done Bear
- Real-time team workspaces
- Todoist
- Shared projects
CLI / API / MCP
- Done Bear
- CLI, GraphQL API, MCP server
- Todoist
- REST API, CLI, MCP server
Pricing
- Done Bear
- Free to start, from $7/mo billed yearly
- Todoist
- Free tier; Pro US$5/mo yearly
| Done Bear | Todoist | |
|---|---|---|
| GTD workflow | Built-in 5-view GTD system | Filters you build; 3 on the free plan |
| Offline architecture | Local-first, instant loads | Offline mode, syncs on reconnect |
| Platforms | Web, macOS, Windows, Linux, iOS | Web, desktop, iOS, Android, watches |
| Collaboration | Real-time team workspaces | Shared projects |
| CLI / API / MCP | CLI, GraphQL API, MCP server | REST API, CLI, MCP server |
| Pricing | Free to start, from $7/mo billed yearly | Free tier; Pro US$5/mo yearly |
Last updated
Sources, checked : Todoist’s pricing.
Why people switch from Todoist
GTD should be the default
In Todoist, a GTD setup is a project you maintain: filters, labels, and conventions that drift. Done Bear ships the five views as the product.
Lists open instantly, offline included
Done Bear renders from a local store first, so lists open instantly, and on iPhone or in a browser, on a plane too.
Who should stay on Todoist
Stay on Todoist if you rely on its natural-language quick add, integrations, Android app, or karma-style habits.
Moving from Todoist
Upload a Todoist CSV or JSON export from Settings, Import, Todoist. A JSON file also brings labels and comments; sections and priorities stay behind.
Read the Todoist migration guide
How to export your Todoist data
Explore Todoist alternatives
Frequently asked questions
What is the best Todoist alternative?
Done Bear, if you want Inbox through Someday without building filters, and one list for personal, work, and family on web, Windows, Mac, Linux, and iPhone. Stay on Todoist for Android, its integrations, or natural-language quick add.
Is there a Todoist alternative for Windows with the same list on Mac and iPhone?
Yes. Done Bear’s native Windows app shares one workspace with Mac, Linux, the web, and iPhone. There is no Android app yet.
Does Done Bear work with ChatGPT or Claude?
Yes. Connect either to the hosted MCP server at https://mcp.donebear.com/mcp and approve access; the assistant can then read your list and add tasks.
How does Done Bear pricing compare to Todoist?
Todoist Pro is cheaper: US$5 a month billed yearly (US$60 a year), or US$7 monthly. Done Bear is $7 a member a month billed yearly, or $8 monthly, and free up to 250 tasks with unlimited workspace members.
How do I move Todoist tasks to Done Bear?
Export a project CSV or a Todoist JSON file and upload it from Settings, Import, Todoist. Sections do not come across, and a CSV or backup ZIP leaves out completed tasks.