A shared task list that stays a list
Done Bear is a GTD list for one person first. Invite a partner, a family member or a colleague to your workspace and Today stays a dated list, with no columns, sprints or backlog. Every plan includes sharing; the free plan has unlimited members and 2 teams.
Done Bear vs project management
What happens to Today when a second person joins your list.
Shape of the work
- Done Bear
- A dated GTD list
- Project management tools
- Boards, backlogs, and sprints
After a teammate joins
- Done Bear
- Today stays Today
- Project management tools
- The list becomes a project
Planning
- Done Bear
- A start date, a deadline, at most one project
- Project management tools
- Cycles, points, and statuses
| Done Bear | Project management tools | |
|---|---|---|
| Shape of the work | A dated GTD list | Boards, backlogs, and sprints |
| After a teammate joins | Today stays Today | The list becomes a project |
| Planning | A start date, a deadline, at most one project | Cycles, points, and statuses |
A 60-second test you can run
Open a shared workspace, add a task in Today, then complete it. Today is still a list, the task is in the Logbook, and no board, sprint or status column appears.
Frequently asked questions
Does Done Bear have shared workspaces?
Yes, in real time on every plan. A workspace owner invites people from Settings → Members, or turns on domain join for a verified work domain.
Does inviting a teammate turn Today into a board?
No. Today stays a dated list with no columns, sprints or backlog view; teams that want those should stay on Linear or Jira.
How many members and teams are on the free plan?
Unlimited members, 2 teams and up to 250 tasks. Basic raises the team limit to 5 and removes the task limit, from $7/month per member billed yearly.
Can an AI agent add tasks to a shared workspace?
Yes. It signs in as an existing member over MCP OAuth or an API key, can hand a task to a named member, and takes no seat. A person still decides what gets worked on.