Guides

These guides cover two jobs: building a Getting Things Done system you can trust, and moving your tasks out of the app you use now. Start with the two below. The export guides cover Todoist, TickTick, OmniFocus and Apple Reminders, and one guide helps you choose a task manager.

Start here

Read these two in order.

Start with the basicsGetting Things Done, explained step by stepFive steps for getting tasks out of your head and deciding what to do next.Read the guide
Keep your list usefulHow to run a weekly reviewA weekly pass to clear loose ends and trust your list again.Read the guide

More guides

AI agents

How to connect an AI agent to your task list

Connect Claude to your Done Bear tasks through MCP. Copy the setup command, sign in, choose your workspace, and check a read and a write.

Last updated October 5, 2026

Migration

How to export Any.do tasks

Any.do has no full-account export. Email archived tasks as a CSV, save lists as PDF, export boards as CSV or Excel, or ask Any.do for your data.

Last updated September 27, 2026

Migration

How to export from OmniFocus

OmniFocus exports five formats on Mac and only CSV on iPhone and iPad. Which format keeps your tags and dates, which is a real backup, and what each one drops.

Last updated September 27, 2026

Migration

How to export Google Tasks

Google Tasks exports through Google Takeout as JSON, not CSV. What the file keeps, what it drops, and how to move it into another task manager.

Last updated September 27, 2026

Migration

How to export Microsoft To Do

Microsoft To Do has no export button. Back up through classic Outlook, print a list with its steps, or save JSON from Graph Explorer, then check what it kept.

Last updated September 27, 2026

GTD

How to choose a task manager

Five questions for choosing a task manager: built-in GTD views, one list everywhere, agent access, next actions over cards, and personal over team.

Last updated September 22, 2026

Migration

How to export Apple Reminders

Apple Reminders has no bulk export on a current Mac or iPhone. Use a Shortcut, File then Export on Mojave, or an app that reads Reminders on your iPhone.

Last updated September 22, 2026

Migration

How to export your TickTick data

TickTick export only works in the web app under Settings, Account, Backup and Import. Why mobile cannot back up, and what to check before you switch.

Last updated September 22, 2026

Migration

How to export your Todoist data

Export a Todoist project as CSV, or a Pro/Business ZIP of all active projects. Google Sheets can include completed tasks; then preview a Done Bear import.

Last updated September 22, 2026

GTD

How to keep your task inbox at zero

Task inbox zero means no undecided items, even when your lists are full. Make one decision per item, triage daily, and keep capture fast enough to use.

Last updated September 22, 2026

Free checklists and setup help

Browse GTD weekly review checklists, GTD contexts, and task manager MCP setup.

For shorter reads and product updates, see the Done Bear blog.