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A Microsoft To Do alternative once the list needs GTD
Done Bear is a Microsoft To Do alternative for people who have outgrown a flat list. To Do is a free Microsoft-account list next to Outlook. Done Bear adds five GTD views, local-first sync on Windows, web, and Mac, team workspaces, and an MCP server for agents. Import Graph JSON from Settings, then Import. Free to start.
Done Bear vs Microsoft To Do
Done Bear
Microsoft To Do
Done Bear
Microsoft To Do
GTD structure
Account
Offline architecture
Collaboration
CLI / API / MCP
Pricing
Why people switch from Microsoft To Do
A flat list stops being enough
A list has no opinion about what you do next. Done Bear's five views do: Inbox, Today, Upcoming, Anytime, Someday.
Your tasks should not need a Microsoft account
To Do is built around a Microsoft account. Done Bear needs none: it runs in any browser, with native apps for macOS, Windows, Linux, and iOS.
Shared workspaces and an MCP server
Done Bear has real-time shared workspaces and a hosted MCP server, so a teammate or an assistant can work the same list. To Do sharing stays inside Microsoft accounts.
Who should stay on Microsoft To Do
If a flat Microsoft-account list suits you and you do not want GTD structure, stay on Microsoft To Do. It is free and it lives next to Outlook.
Moving from Microsoft To Do
Open Settings, then Import, choose Microsoft To Do, and follow the instructions to export Graph JSON. Upload the file and review the preview. Checklist steps become notes, and due dates are all-day.
How to keep your inbox at zero
Explore Microsoft To Do alternatives
Frequently asked questions
What’s the main difference between Done Bear and Microsoft To Do?
Microsoft To Do is a free, Microsoft-account list. Done Bear is a GTD task manager: Inbox, Today, Upcoming, Anytime, and Someday are built in. To Do is fine when a flat list is enough. Done Bear is the next step when you need a system, local-first speed, teams, or agents.
Can I import Microsoft To Do into Done Bear?
Yes. Open Settings, then Import, choose Microsoft To Do, and upload a Graph JSON export. The importer previews the changes before you confirm. Checklist steps become task notes, and due dates import as all-day dates. Account connection is not available.
Does Done Bear work without a Microsoft account?
Yes. Done Bear has its own sign-in, so nothing depends on a work or school tenant. Microsoft To Do is built around a Microsoft account and sits next to Outlook and Microsoft 365, which is fine until you want the same list on a personal machine, a Mac, or a browser your employer does not manage.
How does Done Bear pricing compare to Microsoft To Do?
Microsoft To Do is free because it comes bundled with an account you already have. Done Bear's free tier is 250 active tasks with unlimited workspace members, and paid plans start at $7/month per member billed yearly. The decision is not the price. It is whether flat lists still hold the work you are tracking.
Does Done Bear support teams and agents?
Yes. Done Bear has real-time shared workspaces and a hosted MCP server, so teammates and assistants can work the same list. Microsoft To Do shares lists with other Microsoft accounts. If you need a team workspace or an agent that is not tied to Microsoft, Done Bear is the closer fit.