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A Microsoft To Do alternative once the list needs GTD
When a flat list stops holding your work, Done Bear is the Microsoft To Do alternative. It adds Inbox, Today, Upcoming, Anytime, and Someday on Windows, the web, Mac, Linux, and iPhone, opens offline on iPhone and the web, and needs no Microsoft account. Free up to 250 tasks. Stay on To Do if a list beside Outlook is enough.
Done Bear vs Microsoft To Do
GTD structure
- Done Bear
- Built-in 5-view GTD system
- Microsoft To Do
- Lists, My Day, and steps
Account
- Done Bear
- No Microsoft account needed
- Microsoft To Do
- Microsoft account required
Offline architecture
- Done Bear
- Local-first, instant loads
- Microsoft To Do
- Cloud list, Microsoft account
Collaboration
- Done Bear
- Real-time team workspaces
- Microsoft To Do
- List sharing (Microsoft accounts)
CLI / API / MCP
- Done Bear
- CLI, GraphQL API, MCP server
- Microsoft To Do
- Microsoft Graph API
Pricing
- Done Bear
- Free to start, from $7/mo billed yearly
- Microsoft To Do
- Free with a Microsoft account
| Done Bear | Microsoft To Do | |
|---|---|---|
| GTD structure | Built-in 5-view GTD system | Lists, My Day, and steps |
| Account | No Microsoft account needed | Microsoft account required |
| Offline architecture | Local-first, instant loads | Cloud list, Microsoft account |
| Collaboration | Real-time team workspaces | List sharing (Microsoft accounts) |
| CLI / API / MCP | CLI, GraphQL API, MCP server | Microsoft Graph API |
| Pricing | Free to start, from $7/mo billed yearly | Free with a Microsoft account |
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Why people switch from Microsoft To Do
A flat list stops being enough
A list has no opinion about what you do next. Done Bear’s five views do.
Your tasks should not need a Microsoft account
Done Bear runs in any browser and natively on macOS, Windows, Linux, and iOS, with no Microsoft account.
Shared workspaces and an MCP server
Teammates and assistants share your list through real-time workspaces and a hosted MCP server. To Do sharing stays inside Microsoft accounts.
Who should stay on Microsoft To Do
Stay on Microsoft To Do if a free flat list next to Outlook is all you need.
Moving from Microsoft To Do
Save your lists as JSON from Microsoft Graph Explorer and upload them from Settings, Import, Microsoft To Do.
Read the Microsoft To Do migration guide
Explore Microsoft To Do alternatives
Frequently asked questions
What’s the main difference between Done Bear and Microsoft To Do?
To Do is a free flat list tied to your Microsoft account. Done Bear adds Inbox, Today, Upcoming, Anytime, and Someday, local-first sync, and shared workspaces.
Can I import Microsoft To Do into Done Bear?
Yes. Upload the JSON of your lists, saved from Microsoft Graph Explorer, in Settings, Import, Microsoft To Do. Due dates import as all-day and the file has no steps, so print any list whose steps you need first.
Does Done Bear work without a Microsoft account?
Yes. Done Bear has its own sign-in, so nothing depends on a Microsoft account or a work or school tenant.
How does Done Bear pricing compare to Microsoft To Do?
To Do is free with a Microsoft account. Done Bear is free up to 250 tasks, completed tasks included, with unlimited workspace members and no card, then $7 per member per month billed yearly.