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The OmniFocus alternative with nothing to configure
If maintaining perspectives has become a second job, Done Bear is the OmniFocus alternative to pick. It ships Inbox, Today, Upcoming, Anytime, and Someday with nothing to configure, runs on Windows and the web as well as Mac and iPhone, and shares projects. It is free up to 250 tasks. Stay on OmniFocus if perspectives carry your week.
Done Bear vs OmniFocus
Setup required
- Done Bear
- Five views, zero configuration
- OmniFocus
- Perspectives you design
Platforms
- Done Bear
- Web, macOS, Windows, Linux, iOS
- OmniFocus
- Apple only; web is a companion
Collaboration
- Done Bear
- Real-time team workspaces
- OmniFocus
- Single-player only
Offline support
- Done Bear
- Local-first with real-time sync
- OmniFocus
- Native offline
CLI / API / MCP
- Done Bear
- CLI, GraphQL API, MCP server
- OmniFocus
- Omni Automation (JavaScript)
Pricing
- Done Bear
- Free to start, from $7/mo billed yearly
- OmniFocus
- From US$74.99 once, or US$99.99/yr
| Done Bear | OmniFocus | |
|---|---|---|
| Setup required | Five views, zero configuration | Perspectives you design |
| Platforms | Web, macOS, Windows, Linux, iOS | Apple only; web is a companion |
| Collaboration | Real-time team workspaces | Single-player only |
| Offline support | Local-first with real-time sync | Native offline |
| CLI / API / MCP | CLI, GraphQL API, MCP server | Omni Automation (JavaScript) |
| Pricing | Free to start, from $7/mo billed yearly | From US$74.99 once, or US$99.99/yr |
Last updated
Sources, checked : Omni’s OmniFocus pricing, Omni’s OmniFocus on Windows support page.
Why people switch from OmniFocus
Your GTD system shouldn’t be a second project
OmniFocus rewards designing perspectives and tuning defer dates. Done Bear’s five views are fixed, so there is nothing to maintain.
GTD that works on your work computer
OmniFocus is Apple-only, with the web as a companion. Done Bear runs in full in any browser and natively on Windows and Linux.
Collaboration when work stops being solo
OmniFocus has no shared projects or assignees. Done Bear has real-time shared workspaces on every plan, Free included.
Who should stay on OmniFocus
Stay on OmniFocus if your perspectives, defer dates, and Omni Automation carry your week.
Moving from OmniFocus
Export CSV from OmniFocus and use the CSV importer in Settings, Import. A task deferred to today or earlier lands in Today. Keep an OmniFocus Backup Document as your archive.
Explore OmniFocus alternatives
Frequently asked questions
How is Done Bear different from OmniFocus?
OmniFocus gives you defer dates, custom perspectives, and deep hierarchy to build your own GTD system. Done Bear ships one: Inbox, Today, Upcoming, Anytime, Someday, and a Logbook, with nothing to configure.
Does Done Bear work on Windows and the web?
Yes. Done Bear has native Windows and Linux apps and a full web app, with no add-on or Apple device needed.
How does Done Bear compare to an OmniFocus license or subscription?
Done Bear is free up to 250 tasks with unlimited workspace members, then $7 per member per month billed yearly, on every platform. OmniFocus 4 costs US$74.99 (Standard) or US$149.99 (Pro) once for its Apple apps, or US$99.99 a year with web access; a licence owner adds the web for US$4.99 a month or US$49.99 a year.
Can I move my OmniFocus projects to Done Bear?
Yes. Export CSV from OmniFocus and import it from Settings, Import, CSV, mapping the defer date to start date. Flags, perspectives, and review settings stay behind.