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The OmniFocus alternative without the complexity tax
Done Bear is an OmniFocus alternative for people who want serious GTD without maintaining a configuration project. It ships the five GTD views built in, runs on the web and Windows as well as Apple platforms, adds real-time collaboration OmniFocus deliberately omits, and stays local-first fast. Free to start.
Done Bear vs OmniFocus
Done Bear
OmniFocus
Done Bear
OmniFocus
Setup required
Platforms
Collaboration
Offline support
CLI / API / MCP
Pricing
Why people switch from OmniFocus
Your GTD system shouldn't be a second project
OmniFocus rewards system-builders: perspectives to design, defer dates to tune. Done Bear's five views are fixed on purpose, so there is nothing to maintain.
GTD that works on your work computer
OmniFocus is Apple-first, with a limited web add-on sold separately. Done Bear's full app runs in any browser and natively on Windows and Linux.
Collaboration when work stops being solo
Hand a project to a teammate and OmniFocus has nothing for you: no shared projects, no assignees. Done Bear adds real-time workspaces without turning into project-management software.
Who should stay on OmniFocus
If your perspectives fit how you think, and defer dates and Omni Automation are load-bearing in your week, stay on OmniFocus. A system tuned over years beats a fresh start in an app that will not let you tune it. Done Bear fixes the five views on purpose.
Moving from OmniFocus
There's no one-click importer yet. Export your OmniFocus database (CSV or TaskPaper) to keep an archive, then rebuild: folders and projects become projects, contexts and tags become labels, and defer dates become scheduled dates in Upcoming.
Explore OmniFocus alternatives
Frequently asked questions
How is Done Bear different from OmniFocus?
Both are GTD apps, but they sit at opposite ends of the configuration spectrum. OmniFocus gives you defer dates, custom perspectives, and deep hierarchy to build your own system. Done Bear ships the system: Inbox, Today, Upcoming, Anytime, Someday, and a Logbook, with nothing to configure and nothing to maintain.
Does Done Bear work on Windows and the web?
Yes, and without an add-on. OmniFocus is Apple-first: Mac, iPhone, iPad, Apple Watch, and Vision Pro, with browser access sold separately as a limited extra. Done Bear treats the web app as the same product as the native macOS, Windows, Linux, and iOS builds, so a Windows machine is a real device rather than a workaround.
Does Done Bear support team collaboration?
Yes, on every plan including the free one. Done Bear has real-time shared workspaces where a project is visible to teammates and a task can be assigned. OmniFocus is single-player by design: no shared projects and no assignees, so a system that grew from personal GTD has nowhere to put someone else's next action.
How does Done Bear compare to an OmniFocus license or subscription?
OmniFocus is sold as a per-platform license or an all-platform subscription, so reaching another device or the web is another purchase. Done Bear is one price for every platform: free up to 250 tasks with unlimited workspace members, then $7/month per member billed yearly. A full personal GTD system fits inside the free tier.
Can I move my OmniFocus projects to Done Bear?
Yes, though there's no one-click OmniFocus importer yet. Export from OmniFocus (CSV or TaskPaper) to keep an archive, then rebuild in Done Bear: contexts and tags become labels, and most perspectives map onto the five views. Most switchers rebuild only what's still alive.